Saturday, 23 April 2016

Outlook Basics: Creating your e-mail Signature

This article and accompanying video applies to Outlook 2010, 2013 & 2016

To create a signature in Outlook:

1. Click the File button at the top left hand corner of Outlook
2. Click Options
3. The Word Options screen will appear, click Mail on the left hand side
4. Click on 'Signatures' within the Right Hand Side
5. Click New and name your new signature (this is just for your reference, in this example I have used 'Steve'
6. Use the window below to create your signature, as with other Office applications you have the option to choose the font you'd like, formatting options such as bold and Italics
7. Use the drop down boxes on the top right if you'd like to include the signature in all mails, and also in replies/forwards
8. Click OK on the two windows

Your signature has now been set, to check this is appearing ok - Click New Mail and you should see the signature within your blank e-mail.


  1. I was glad to get detailed explanations from your video, and I would like to draw attention to the fact in some cases before using
    Outlook it is necessary to involve horde open transfer view source tool. Probably I'm not the only one user who has had to deal with exporting mails from webmail, so I suppose this tool should be added to your explanation, or at least take a little time to read the instruction on how this can be done, (quite often a necessity exist)...

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